Decision Preparation Process¶

Executive Summary¶

The Decision Preparation Process is part of the Executive Reporting process wave. It defines the controlled operating step that produces this outcome: Prepare executive decision packages with evidence, options, recommendations, risk, assumptions, and approval requirements.

This is a business process specification. It does not define software implementation, API contracts, database schemas, or reporting UI implementation.

Why This Exists¶

This process exists because the customer leads Algosure as CEO of their Digital Procurement Company. Executive reporting must convert operational facts, KPIs, risks, approvals, insights, and actions into clear leadership cadence without moving source fact ownership away from Domains.

Owner¶

The owning Practice is Executive Office. The primary Digital Professional is Ari. The Chief Product Officer and Enterprise Architect owns the process standard. Domains retain ownership of business facts.

Business Value¶

This process creates business value by improving executive visibility, decision quality, risk response, approval discipline, performance review, and strategic control across the Digital Procurement Company.

Domain Ownership¶

Domain	Ownership in Executive Reporting
Analytics	Owns reporting models, KPI definitions, dashboards, snapshots, insight records, performance summaries, trends, and executive reporting views.
Intelligence	Owns explanation support, recommendation reasoning, confidence scoring, summarization support, and memory coordination.
Notification	Owns reminder delivery, approval notifications, meeting reminders, read status, escalation delivery, and communication history.
Organization	Owns organization profile, business context, capabilities, preferences, people, resources, and organizational health inputs.
Compliance	Owns readiness facts, compliance risk, expiry state, corrective actions, and Procurement Readiness Score.
Opportunity	Owns tender pipeline, discovery, matching, qualification, recommendation, watchlist, and deadline facts.
Bid	Owns bid workspace, bid plan, tasks, approvals, submission status, outcomes, and lessons learned.
Contract	Owns contract delivery state, milestones, deliverables, risks, invoices, payments, performance, closeout, and contract lessons.
Supplier	Owns supplier relationship, supplier performance, ratings, reviews, response time, quote performance, and preferred supplier state.
Marketplace	Owns marketplace listing, discovery, search, matching, request, and marketplace workflow state.
Funding	Owns funding needs, assessments, applications, status, risk, repayments, and recommendation records.
Learning	Owns learning progress, maturity, certificates, recommendations, and learning records.
Billing	Owns subscription, invoice, payment, entitlement, usage, renewal, and cancellation facts.
Identity	Owns authentication identity, membership access, roles, permissions, sessions, and authorization decisions.
Administration	Owns platform configuration, feature flags, support operations, audit review workflows, and operational governance configuration.

Practices and Digital Professionals¶

Practice	Digital Professionals	Contribution
Executive Office	Ari, Ava	Ari frames executive decisions, priorities, risk escalations, strategy reviews, and CEO briefings. Ava coordinates schedules, reminders, approvals, agenda logistics, action tracking, and executive administration.
Business Intelligence	Pulse	Leads KPI collection, insight generation, dashboards, snapshots, performance summaries, and reporting views.
Relevant Practice Leads	Lex, Nova, Atlas, Forge, Nexus, Beacon, Sage, Orion where relevant	Provide interpretation of their Practice performance, risks, blockers, recommendations, and source-domain context without taking ownership of reports.

Primary Boundary¶

Executive Office owns decision framing; humans own final decisions; source Domains own facts.

Reporting Standard¶

Separate source facts, KPI snapshots, insights, recommendations, risks, assumptions, decisions, and action items.
Reference source Domains rather than duplicating source ownership.
Prepare concise executive summaries with clear decisions and next actions.
Preserve audit evidence for material briefings, decisions, approvals, and escalations.
Use human approval for strategic, financial, contractual, compliance-sensitive, access, platform, and high-impact decisions.

Trigger¶

Insight requires human decision, approval agenda item emerges, strategy review is scheduled, or risk escalation occurs.
Human request from the customer CEO or delegated executive user.
AIOS event orchestration from a reporting cadence, source Domain event, risk threshold, approval backlog, or action status change.

Inputs¶

Input	Source Owner
Reporting models, KPI definitions, dashboards, snapshots, insight records, trend views, and performance summaries	Analytics Domain
Reasoning, summaries, recommendations, confidence scores, explanations, and memory proposals	Intelligence Domain
Briefing reminders, approval reminders, meeting reminders, escalation delivery, read status, and communication history	Notification Domain
Organization profile, capability, preference, people, resource, and organizational health context	Organization Domain
Compliance readiness, risk, expiry, corrective action, and Procurement Readiness Score	Compliance Domain
Tender pipeline, opportunity recommendations, deadlines, qualification, watchlists, and saved opportunities	Opportunity Domain
Bid workspaces, tasks, approvals, submission status, outcomes, defects, and bid lessons	Bid Domain
Contract milestones, deliverables, risks, invoices, payments, performance, closeout, and lessons	Contract Domain
Supplier performance, ratings, reviews, response time, quote performance, and preferred supplier state	Supplier Domain
Marketplace search, matching, quote requests, listings, and workflow state	Marketplace Domain
Funding needs, assessments, applications, status, risks, repayments, and recommendations	Funding Domain
Learning progress, certificates, maturity, recommendations, and learning KPIs	Learning Domain
Billing, Identity, and Administration signals where executive review requires subscription, access, or platform governance context	Billing, Identity, and Administration Domains

Procedure¶

AIOS receives the trigger and creates or updates the process instance.
AIOS assembles authorized reporting context from Analytics, Intelligence, Notification, and all relevant source Domains.
Ari receives a scoped work packet with SOP, reporting objective, evidence requirements, guardrails, and deadline.
Ari performs the assigned briefing, review, report, KPI collection, insight, decision, agenda, escalation, Board Room, action tracking, or lessons activity within Executive Office authority.
Pulse provides KPI and insight views when Analytics reporting is required.
Ari frames executive decisions, priorities, strategy, and risk escalation.
Ava manages agenda logistics, reminders, approvals, schedules, action follow-up, and executive administration.
Relevant Practice leads contribute interpretation only where their Practice expertise is required.
AIOS checks source ownership, missing evidence, confidence, approval thresholds, risk severity, action status, and exception conditions.
Human decision owners approve, reject, defer, or redirect high-impact decisions.
Accepted outcomes are recorded through Executive Office and the owning Analytics or source workflow where applicable.
Notification sends reminders and delivery notices only when requested by the process or event policy.
Analytics captures KPI signals and reporting performance summaries.
AIOS records audit evidence and proposes memory updates when approved learning is available.

AIOS Orchestration¶

sequenceDiagram
    participant Event as Trigger/Event
    participant AIOS as AIOS
    participant Lead as Ari
    participant Source as Source Domains
    participant Human as Customer CEO / Approver
    participant Audit as Audit Trail
    Event->>AIOS: Start or advance reporting process
    AIOS->>Source: Request authorized source context
    Source-->>AIOS: Domain-owned facts, events, KPI signals
    AIOS->>Lead: Delegate scoped executive reporting task
    Lead-->>AIOS: Report, insight, agenda, risk, or action output
    AIOS->>Human: Decision or approval package when required
    Human-->>AIOS: Approve, reject, defer, or redirect
    AIOS->>Audit: Record reporting execution and decision

Events¶

Event	Trigger	Primary Consumers
DecisionPreparationStarted	Process trigger accepted.	AIOS, Executive Office, Executive Office
DecisionPreparationTaskAssigned	Work packet assigned to Ari.	Ari, AIOS
DecisionPreparationDecisionRequired	Executive decision, approval, risk acceptance, or action commitment is required.	Ari, Ava, customer CEO or approver
DecisionPreparationCompleted	Required reporting outcome is recorded.	Analytics, Executive Office, relevant Practice leads
DecisionPreparationExceptionRaised	Process cannot continue normally.	Ari, Ava, AIOS governance

Process States¶

stateDiagram-v2
    [*] --> NotStarted
    NotStarted --> Triggered
    Triggered --> CollectingInputs
    CollectingInputs --> PreparingReport
    PreparingReport --> WaitingForReview
    WaitingForReview --> RevisionRequested
    RevisionRequested --> PreparingReport
    WaitingForReview --> ReadyForBriefing
    ReadyForBriefing --> DecisionRequired
    DecisionRequired --> Approved
    DecisionRequired --> Deferred
    DecisionRequired --> Escalated
    Approved --> ActionTracking
    Deferred --> ActionTracking
    Escalated --> ActionTracking
    ActionTracking --> Completed
    PreparingReport --> ExceptionRaised
    ExceptionRaised --> Escalated
    Escalated --> PreparingReport
    Completed --> [*]

Human Approval and Decision Points¶

Decision Point	Required When	Decision Owner
Strategic priority	Report recommends changing procurement direction, priority, or operating focus.	Customer CEO or delegated executive
Approval agenda item	Pending approval affects bid, contract, funding, compliance, access, billing, or platform risk.	Authorized approver
Risk acceptance	Risk remains unresolved or requires business tolerance decision.	Customer CEO or delegated executive
Board Room decision	Board Room session produces decision, action, escalation, or strategic commitment.	Customer CEO or delegated executive
Durable memory update	Reporting lesson affects future executive recommendations.	Executive Office or Domain-aligned reviewer

Exceptions¶

Exception	Response
Missing source-domain data	Pulse marks the gap, AIOS requests source owner context, and the report labels unavailable data.
Conflicting KPI or source facts	Stop material recommendation and route to source Domain owner for clarification.
Low confidence insight	Intelligence labels uncertainty and Ari routes for human review before decision framing.
Approval backlog risk	Ava escalates to Ari and sends reminders to authorized approvers.
Action overdue	Ava notifies owner and Ari escalates if executive impact is material.
Risk threshold breach	Ari moves item to risk escalation and Board Room review where needed.
Report delivery failure	Notification records delivery issue and Ava coordinates alternate delivery.

KPIs¶

KPI	Definition
Briefing preparation time	Time from reporting trigger to briefing ready.
Report delivery timeliness	Percentage of reports delivered on schedule.
KPI completeness	Percentage of required KPIs collected with source references.
Insight acceptance rate	Percentage of insights accepted for executive review or action.
Decision package completeness	Percentage of decisions with evidence, options, risks, assumptions, and recommendation.
Approval agenda aging	Age of pending approval items by severity and owner.
Risk escalation response time	Time from risk threshold breach to executive review.
Board Room action completion	Percentage of Board Room actions completed by deadline.
Executive action overdue rate	Percentage of executive actions overdue.
Audit completeness	Percentage of executive reporting instances with required evidence, decisions, events, and outcomes.

Audit Evidence¶

Trigger event and process instance ID.
Analytics, Intelligence, Notification, and source Domain references used.
Work packet assigned to Ari.
KPI snapshots, insight rationale, recommendation explanation, confidence score, and assumptions where applicable.
Human approval or decision package and decision record where required.
Events emitted or consumed.
Exceptions, escalations, reminders, action updates, and resolution.
Final reporting outcome and action tracking handoff.

Collaboration¶

Ari leads executive framing and CEO decision support. Ava manages agenda, reminders, approval logistics, and action follow-up. Pulse provides KPI collection, analytics views, and insight generation. Relevant Practice leads contribute interpretation and operating recommendations while source Domains retain source fact ownership.

Operating Principles¶

Executive Office owns executive coordination, briefing cadence, meeting agenda, decision framing, approval agenda, risk escalation coordination, Board Room review, and executive action tracking.
Analytics owns reporting models, KPI definitions, dashboards, snapshots, insight records, trend views, and performance summaries.
Source Domains own source facts. Executive Reporting may reference facts but does not become source of truth.
Intelligence may explain, summarize, reason, and recommend, but does not own facts or final decisions.
Notification delivers briefing reminders, approval reminders, meeting reminders, and action follow-up notifications, but does not own executive decisions or source facts.
AIOS orchestrates context, delegation, reporting workflow, approvals, events, reminders, audit evidence, and memory proposals.
Humans remain accountable for decisions, approvals, priority changes, risk acceptance, and strategic direction.
Reports must distinguish facts, insights, recommendations, risks, assumptions, and decisions.