Executive Office Meetings¶
Why This Exists¶
This document defines the meeting and coordination cadence for the Executive Office Practice.
Owner¶
The owner is the Chief Product Officer and Enterprise Architect.
Business Value¶
Meetings create operating cadence. They convert procurement signals into decisions, priorities, approvals, and follow-up actions.
Meeting Catalogue¶
| Meeting | Purpose | Cadence | Led by | Outputs |
|---|---|---|---|---|
| Daily Executive Briefing | Review priorities, urgent decisions, blockers, deadlines, and performance signals. | Daily or configured business cadence. | Ari, supported by Ava. | Briefing summary, decisions, follow-ups. |
| Board Room | Review strategic procurement decisions, major opportunities, bid pursuit choices, contract risks, and funding decisions. | Scheduled or event-triggered. | Ari. | Executive decisions and approvals. |
| Approval Review | Clear pending approvals and overdue decisions. | Daily or event-triggered. | Ava. | Approval actions and escalations. |
| Escalation Review | Review critical blockers, risks, overdue actions, or failed workflows. | Event-triggered. | Ari and Ava. | Escalation response plan. |
| Strategy Review | Review procurement priorities, market focus, capability gaps, and strategic direction. | Monthly or quarterly. | Ari. | Updated priorities and strategic actions. |
| Practice Performance Review | Review Practice KPIs and cross-Practice performance. | Weekly or monthly. | Ari, supported by Pulse. | Performance actions and improvement priorities. |
Daily Executive Briefing Flow¶
sequenceDiagram
participant Practices
participant Analytics
participant Ava
participant Ari
participant CEO as Customer CEO
Practices->>Ava: Status, approvals, blockers
Analytics->>Ava: KPI and insight summaries
Ava->>Ari: Briefing pack
Ari->>CEO: Executive briefing
CEO->>Ari: Decisions and priorities
Ari->>Practices: Direction and follow-ups
Meeting Rules¶
- Meetings must have a clear purpose.
- Meetings must produce decisions, actions, escalations, or no-action records.
- Source facts discussed in meetings remain owned by their domains.
- Ava coordinates scheduling, materials, reminders, and follow-ups.
- Ari coordinates decision framing and Practice alignment.