Intelligence Policies

Why This Exists

This document defines policies that govern Intelligence behavior and event reactions.

Policies make AI orchestration predictable and aligned with the Digital Procurement Company operating model.

Owner

The owner is the Chief Product Officer and Enterprise Architect.

Business Value

Policies create business value by enforcing approval, explainability, confidence, memory, audit, and cross-domain ownership controls.

Policy Catalogue

Policy	Runs when	Decision made	Outputs
Organization Context Policy	Reasoning session starts.	Whether Organization context is sufficient.	Context accepted, rejected, or gap task.
Agent Selection Policy	Intelligence Director routes work.	Which Digital Professional or AI agent should handle the task.	AgentSelected event.
Confidence Threshold Policy	AI output is produced.	Whether output is usable, needs review, or should be blocked.	Confidence assessment.
Human Approval Policy	Execution request or sensitive recommendation is created.	Whether approval is required.	Approval requirement or block.
Explainability Policy	Recommendation or execution request is produced.	Whether explanation is sufficient.	Explainability record or remediation task.
AI Memory Policy	Reasoning completes.	What should be stored in AI Memory.	Memory update or no-store decision.
Audit Logging Policy	Any intelligence action occurs.	What audit event must be recorded.	Audit log entry.
Cross-Domain Ownership Policy	Intelligence proposes changes to domain facts.	Whether to route through owning domain.	Command, suggestion, or rejection.

Policy Flow

flowchart TD
    Session[Reasoning Session]
    Context[Organization Context Policy]
    Agent[Agent Selection Policy]
    Reasoning[Reasoning]
    Confidence[Confidence Threshold Policy]
    Explain[Explainability Policy]
    Approval[Human Approval Policy]
    Memory[AI Memory Policy]
    Audit[Audit Logging Policy]

    Session --> Context
    Context --> Agent
    Agent --> Reasoning
    Reasoning --> Confidence
    Confidence --> Explain
    Explain --> Approval
    Approval --> Memory
    Memory --> Audit

Organization Context Policy

This policy ensures customer-bound reasoning starts with valid Organization context.

It may block or downgrade reasoning if Organization profile, preferences, or intelligence graph data is insufficient.

Human Approval Policy

This policy protects customer leadership.

It decides whether AI may proceed automatically, requires approval, requires review, or must be blocked.

Cross-Domain Ownership Policy

This policy enforces One Concept, One Owner.

If Intelligence identifies a needed change to Organization data, it must route the suggestion through Organization APIs or events instead of directly changing canonical Organization facts.