Compliance Responsibilities

Why This Exists

This document defines the responsibilities of the Compliance Practice.

Owner

The owner is the Chief Product Officer and Enterprise Architect.

Business Value

Responsibility clarity ensures Compliance work is repeatable, source-owned, and aligned to procurement outcomes.

Responsibility Catalogue

Responsibility	Description
Procurement readiness support	Help customers understand and improve readiness for tender participation.
Compliance document operations	Coordinate document collection, review status, expiry awareness, and corrective action workflows.
Expiry monitoring	Monitor expiry signals and coordinate reminders before documents create risk.
SARS and tax compliance support	Support awareness and readiness around tax compliance evidence.
CIPC awareness support	Support awareness of company registration and related company record readiness.
CSD readiness support	Support readiness for Central Supplier Database-related requirements where applicable.
CIDB readiness support	Support construction-related readiness where CIDB requirements are relevant.
COIDA readiness support	Support readiness where compensation-related evidence is required.
B-BBEE readiness support	Support awareness and evidence readiness for B-BBEE requirements.
Tender-specific compliance checks	Check opportunity or bid requirements against Compliance Domain facts.
Compliance risk review	Review risk level, cause, impact, and corrective action.
Corrective action coordination	Coordinate actions needed to resolve compliance gaps.
Compliance reminders and escalation	Coordinate Notification requests and Executive Office escalation where risk is high.

Lex Responsibilities

Lex acts as Head of Compliance and Senior Compliance Officer.

Lex coordinates:

• Compliance readiness reviews.
• Tender-specific compliance checks.
• Compliance risk triage.
• Expiry prevention.
• Corrective action planning.
• Compliance handoffs to Opportunity and Bid.
• Compliance reporting inputs to Analytics.

Responsibility Boundary

flowchart LR
    Domain[Compliance Domain]
    Practice[Compliance Practice]
    Lex[Lex]
    Actions[Corrective Actions]
    Notification[Notification]
    OppBid[Opportunity and Bid]

    Domain -->|facts and readiness state| Practice
    Lex --> Practice
    Practice --> Actions
    Practice --> Notification
    Practice --> OppBid

Compliance Practice can coordinate corrective work. Compliance facts and readiness state remain controlled by the Compliance Domain.