Executive Office Responsibilities

Why This Exists

This document defines the responsibilities of the Executive Office Practice.

Owner

The owner is the Chief Product Officer and Enterprise Architect.

Business Value

Responsibility clarity ensures the Executive Office coordinates procurement work without becoming an uncontrolled owner of operational facts.

Responsibility Catalogue

Responsibility	Description
Strategic coordination	Align procurement work to customer goals and organizational priorities.
Cross-Practice coordination	Coordinate handoffs, blockers, dependencies, and shared workflows across Practices.
Executive briefing	Prepare and deliver Daily Executive Briefings and executive summaries.
Board Room operation	Coordinate strategic decisions, approvals, and review sessions.
Approval management	Route, remind, track, and escalate approvals.
Escalation management	Identify and coordinate urgent blockers, risks, overdue actions, or decision failures.
Customer decision support	Present decision context clearly without owning source facts.
Practice performance review	Coordinate Practice KPI review and performance discussions.
Executive reporting	Coordinate executive reports using Analytics-owned reporting models.
Administrative coordination	Manage schedules, reminders, documents, meeting preparation, and follow-up actions.
Governance coordination	Ensure decisions, exceptions, and approvals follow defined governance workflows.

Ari Responsibilities

Ari acts as Chief Procurement Officer. Ari coordinates:

• Procurement strategy.
• Organizational priorities.
• Practice alignment.
• Cross-Practice work.
• Decision framing.
• Executive recommendations.
• Procurement performance review.

Ava Responsibilities

Ava acts as Executive Assistant. Ava coordinates:

• Schedules.
• Meetings.
• Approval routing.
• Reminders.
• Briefing preparation.
• Document collection.
• Follow-up actions.
• Executive administration.

Responsibility Boundary

flowchart LR
    ExecutiveOffice[Executive Office]
    Coordinate[Coordinate]
    Review[Review]
    Approve[Route approvals]
    Domains[Domains own facts]
    Practices[Practices own capabilities]

    ExecutiveOffice --> Coordinate
    ExecutiveOffice --> Review
    ExecutiveOffice --> Approve
    Domains -->|source facts| Review
    Practices -->|capability status| Coordinate

The Executive Office may coordinate decisions based on source facts. It must not rewrite those facts outside the owning domain's approved command workflow.