Contract Policies

Why This Exists

This document defines policies that govern Contract behavior and event reactions.

Owner

The owner is the Chief Product Officer and Enterprise Architect.

Business Value

Policies make contract creation, delivery planning, variation control, risk handling, financial tracking, closeout, and lessons learned consistent.

Policy Catalogue

Policy	Runs when	Decision made	Outputs
Contract Creation Policy	Award or contract creation event occurs.	Whether contract workspace can be created.	ContractWorkspaceCreated.
Delivery Planning Policy	Workspace created.	Required milestones, deliverables, owners.	Delivery plan.
Milestone Monitoring Policy	Milestone changes or due date approaches.	Whether milestone is on track or overdue.	Notification or risk.
Variation Control Policy	Variation requested.	Whether review, approval, or rejection is required.	Variation decision.
Invoice Review Policy	Invoice recorded.	Whether invoice is ready, disputed, or needs approval.	Invoice status.
Payment Tracking Policy	Payment recorded or overdue.	Whether payment state affects contract health.	Payment status and risk.
Contract Risk Policy	Risk trigger occurs.	Risk level and mitigation path.	ContractRiskIdentified.
Closeout Policy	Delivery appears complete.	Whether closeout can proceed.	Closeout checklist or block.
Lessons Learned Policy	Contract closes.	What learning should be captured.	ContractLessonsLearnedCaptured.

Policy Flow

flowchart TD
    Award[Award Event]
    Create[Creation Policy]
    Plan[Delivery Planning]
    Monitor[Milestone and Risk Monitoring]
    Finance[Invoice and Payment Policies]
    Closeout[Closeout Policy]
    Lessons[Lessons Learned]

    Award --> Create --> Plan --> Monitor --> Finance --> Closeout --> Lessons

Intelligence Policy Boundary

Intelligence may recommend actions or identify risks. Contract policies decide whether those recommendations become Contract state.