Organization Lifecycle¶

Why This Exists¶

This document defines the lifecycle states and transitions for an Organization.

The Organization lifecycle governs when an organization can participate in compliance, opportunities, proposals, contracts, suppliers, funding, learning, analytics, and AI memory.

Owner¶

The owner is the Chief Product Officer and Enterprise Architect.

The Organization Domain owns lifecycle state and transition rules.

Business Value¶

Lifecycle clarity protects customer trust, prevents invalid workflow participation, and provides downstream domains with reliable business state.

Lifecycle States¶

State	Meaning	Key rules
Draft	Organization record is being prepared but not registered.	Not referenceable by downstream active workflows.
Registered	Organization has a stable ID and basic identity.	May begin profile completion.
Profile Incomplete	Required profile sections are missing.	Limited participation; matching and proposals may be restricted.
Active	Organization meets activation criteria.	Eligible for full Algosure participation.
Suspended	Organization is temporarily restricted.	Active workflows may pause or require review.
Archived	Organization is no longer active but retained.	Read-only history and memory retention rules apply.
Deleted/Retained	Organization is deleted where allowed or retained for legal/audit reasons.	Access and retention governed by policy.

State Diagram¶

stateDiagram-v2
    [*] --> Draft
    Draft --> Registered: OrganizationRegistered
    Registered --> ProfileIncomplete: OrganizationProfileCreated
    ProfileIncomplete --> Active: OrganizationActivated
    Registered --> Active: OrganizationActivated
    Active --> Suspended: OrganizationSuspended
    Suspended --> Active: OrganizationActivated
    Active --> Archived: OrganizationArchived
    Suspended --> Archived: OrganizationArchived
    Archived --> DeletedRetained: RetentionDecisionApplied
    DeletedRetained --> [*]

Transitions¶

Transition	Required event	Business rules
Draft to Registered	OrganizationRegistered	ORG-RULE-001, ORG-RULE-002
Registered to Profile Incomplete	OrganizationProfileCreated	ORG-RULE-005
Profile Incomplete to Active	OrganizationActivated	ORG-RULE-003
Registered to Active	OrganizationActivated	ORG-RULE-003
Active to Suspended	OrganizationSuspended	ORG-RULE-004
Suspended to Active	OrganizationActivated	Governance review required.
Active to Archived	OrganizationArchived	ORG-RULE-016, ORG-RULE-017
Archived to Deleted/Retained	RetentionDecisionApplied	Retention and audit policy required.

State Rules¶

Draft¶

Draft records are not authoritative. They may be used for onboarding workflows but should not be treated as customer business context for procurement execution.

Registered¶

Registered organizations have stable identity. Downstream domains may reference the OrganizationId but must respect activation and completeness state.

Profile Incomplete¶

Profile Incomplete organizations require action before full procurement use. AI may suggest missing information, but customer review is required.

Active¶

Active organizations may participate in opportunity matching, proposals, compliance checks, supplier workflows, funding workflows, learning, and analytics.

Suspended¶

Suspended organizations are restricted. Suspension should preserve data and memory while preventing inappropriate activity.

Archived¶

Archived organizations are no longer active. Historical records may remain available for audit, analytics, and retention.

Deleted/Retained¶

Deletion or retention must respect legal, audit, customer, and platform requirements.